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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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Administrative Department
The Administrative Department is responsible for the management, administration, financial operations, and personnel activities of the City. The Department provides administrative services related to the activities of the Mayor and City Council and various other City committees and commissions. The Department is responsible for City elections, the City’s records management programs, and accounting for the City’s fixed assets. It handles public information functions and the intergovernmental affairs of the City and is responsible for building maintenance activities related to the City Hall and Community Hall.
Leahnette Rivers currently serves as the City's Administrator/Recorder. She is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-to-day operations of the City, and for supervising the heads of the City's departments. She can be reached by calling (503) 397-4010, or faxing to (503) 366-2870. Her e-mail address is lrivers@columbia-city.org, and her mailing address is PO Box 189, Columbia City, OR 97018.
The Administrative Department is funded by
property taxes, fines, franchise taxes and intergovernmental revenues.
The Administrative Department is staffed by a City Administrator/Recorder, an
Accounting Clerk, an Administrative Assistant, the Public Works Superintendent,
and three Utility Workers.
PRIOR
YEAR ACCOMPLISHMENTS:
The Administrative Department developed
and implemented an Investment Policy and a Public Records Request Policy. The Department assisted with the
coordination of several community events, including the Columbia City
Celebration, the Riverside Clean Up, and the Spring Clean Up, and earned its
ninth Distinguished Budget Presentation Award from the Government Finance
Officers Association. The Department
completed the development of a Hazard Mitigation Plan with technical assistance
provided to Columbia City by the Federal Emergency Management Agency (FEMA),
which will ensure that the City is eligible for mitigation project funding in
the event of a declared disaster. A
Hazard Mitigation Committee was formed and is actively working on plan
implementation. A focus was placed on
code enforcement issues and City records inventory and classification
throughout the year.
DEPARTMENT
OBJECTIVES FOR 2010-11:
To place an emphasis on code compliance
throughout the City through the development of public outreach programs, the
promotion of public education and voluntary compliance with City laws and
codes, and the establishment of community priorities for enforcement program in
accordance with City Council Goal No. 1.
Target date: Ongoing.
To work towards the completion of a
Citywide records inventory and develop a Records Disaster Plan to prevent the
sudden and unexpected loss of records or information essential to the City's
continued operation, conduct a vital records inventory and classify records
according to their relative value to essential City functions to ensure that
the City will be able to function following a disaster, and take protective
measures to assure that vital records are duplicated and stored off-site. Target Date: June 30, 2011.
To ensure that staff, elected and
appointed officials complete required emergency response training, and to
encourage their participation in emergency response exercises and additional
training opportunities to further enhance the City's ability to respond to
emergency events. Target date: Ongoing.
To continue to present the budget document
in a manner that meets the requirements of the Distinguished Budget
Presentation Awards Program through the Government Finance Officers Association
(GFOA). Target date: August 2010.
To develop a volunteer program handbook help
insure the continuance of a safe and successful volunteer program. Target date: June 2011.