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City of Columbia City 1840 Second Street,
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Budget Committee Meeting Minutes
THURSDAY, MAY 19, 2008
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA
COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The meeting was called to order by Mayor Cheryl A.
Young at 7:30 p.m.
MEMBERS PRESENT:
Lyle Bluhm
Gary Hudson
Sally Ann Marson
Alexander Reed
Bob Schmor
Casey Wheeler
Cheryl A. Young
MEMBERS ABSENT:
Bill Guy
Robert Jorgensen
Karen Ladd
ALSO PRESENT:
Jeff Anderson, Public Works
Superintendent
Leahnette Rivers, City
Administrator/Recorder
A quorum was present and
due notice had been published.
AGENDA ITEM 2 ELECTION OF OFFICERS:
Mayor Young opened the
nominations for the position of Chair.
MOVED (MARSON), SECONDED (SCHMOR) AND CARRIED
UNANIMOUSLY TO NOMINATE GARY HUDSON AS CHAIR.
There being no further nominations for the position
of Chair, Mayor Young closed the nominations.
Mayor Young called for a vote.
All voted in favor of Gary Hudson serving as Chair, and Mayor Young
declared him duly elected.
Mayor Young turned the meeting over to Chair
Hudson.
Chair Hudson opened the nominations for the
position of Vice-Chair.
MOVED (MARSON), SECONDED (HUDSON) AND CARRIED
UNANIMOUSLY TO NOMINATE CASEY WHEELER AS VICE-CHAIR.
MOVED (REED), SECONDED (YOUNG) AND CARRIED
UNANIMOUSLY TO NOMINATE ALEXANDER REED AS VICE-CHAIR.
There being no further nominations for the position
of Vice-Chair, Chair Hudson closed the nominations and called for a vote. By a show of hands four votes were cast for
Casey and two votes were cast for Alexander, and Chair Hudson declared Casey
duly elected to the position of Vice-Chair.
Chair Hudson opened the nominations for the position
of Secretary.
MOVED (YOUNG), SECONDED (MARSON) AND CARRIED
UNANIMOUSLY TO NOMINATE ALEXANDER REED AS SECRETARY.
There being no further nominations for the position
of Secretary, Chair Hudson closed the nominations and called for a vote. All voted in favor of Alexander serving as
Secretary, and Chair Hudson declared him duly elected.
AGENDA
ITEM 3 BUDGET MESSAGE 2008/09:
Leahnette Rivers reviewed the 2008-09 budget
message at length with the Budget Committee.
AGENDA
ITEM 4 PUBLIC HEARING: To receive comments from the public on the
proposed
budget for fiscal year 2008/09.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA
ITEM 5 PUBLIC HEARING: To receive comments from the public on the
proposed
use of revenue sharing funds for fiscal year
2008/09.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 6 REVIEW OF PROPOSED BUDGET FOR FISCAL YEAR 2008/09:
Leahnette reviewed each department detail within
the proposed budget with the Budget Committee and discussed the proposed budget
with Committee Members at length.
AGENDA ITEM 7 APPROVAL OF
BUDGET OR ANNOUNCEMENT OF NEXT MEETING DATE, TIME AND LOCATION:
MOVED (MARSON), SECONDED
(WHEELER) AND CARRIED UNANIMOUSLY TO APPROVE THE 2008/09 PROPOSED BUDGET.
MOVED (MARSON), SECONDED
(YOUNG) AND CARRIED UNANIMOUSLY TO LEVY A PERMANENT TAX RATE OF $1.1346 PER
THOUSAND AND TO LEVY $98,414 FOR THE SEWER DEBT LEVY AS PROVIDED FOR IN THE
2008/09 BUDGET.
AGENDA ITEM 8 OTHER BUSINESS: PROPOSALS
FOR AUDITING SERVICES:
Leahnette explained that
the City is currently accepting proposals for Auditing Services, and asked
Budget Committee Members if they would like to assist the City staff in
reviewing the proposals and making a recommendation to hire an auditing
firm. Alexander, Casey, and Lyle said
they would assist with the review and selection of an auditing firm.
Leahnette explained that
the City Council is interested in appointing citizen members to an Audit Committee
to assist the City with internal controls.
She asked if Budget Committee Members would be willing to serve on an
Audit Committee. Alexander and Casey
said they would be willing to service on an Audit Committee.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business to come before the Committee, the meeting adjourned at 8:46 p.m.