The Administrative Department is responsible for the management, administration, financial operations, personnel activities, current and long-range land use planning, and municipal court functions of the City. The Department provides administrative services related to the activities of the Mayor and City Council, the Planning Commission, and various other City committees and commissions. The Department is responsible for City elections, the City’s records management programs, and accounting for the City’s fixed assets. It handles public information functions and the intergovernmental affairs of the City and is responsible for building maintenance activities related to the City Hall and Community Hall.
Department Accomplishments in 2015-16:
• Implemented a new web-based data base system for municipal court.
• Implemented the new vacant property registration process.
• A continued emphasis was placed on weed and junk abatement, zoning regulation compliance, sidewalk maintenance, barking dog violations, boat and recreational vehicle storage, etc.
• Assisted with the coordination of the annual Spring Clean Up event.
• Kicked of the Capital Campaign for Our Community Hall - A Legacy to Treasure. Fund raising efforts included the solicitation of project sponsors, coordination of two successful bake sales, coordination of the Michael Allen Harrison performance, and coordination of the Community Hall's 90th Birthday Benefit Dance.
• Secured a DLCD Planning Grant for planning services, a Samuel S. Johnson Foundation Grant and intergovernmental Partnership Program funding for the Community Hall.
• Submitted grant funding applications to the Oregon Community Foundation for a grant for the Community Hall Capital Improvements.
• Preparing to submit an application for a Transportation Growth Management Grant to prepare a master plan for the industrially zoned property within Columbia City.
• Earned the Distinguished Budget Presentation Award from the Government Finance Officers Association for the fifteenth year.
• Regularly utilized the City’s Facebook and Twitter accounts to distribute information in an effort to increase our followers and improve the dissemination of information.
Department Objectives for 2016-17:
To pursue foundation grants from the Ford Foundation and Meyer Memorial Trust to provide funding for improvements to the Community Hall in keeping with 2016-17 Policy Goal and Objective 1-G as established by Council. Target date: December 31, 2016.
To complete improvements to the Community Hall that include refurbishment of the kitchen, the addition of men and women restrooms and a unisex shower facility, new storage space with carts for tables and chairs, and retractable basketball hoops.
To secure funding for and complete a master plan for the Columbia City Industrial park as outlined in 2016-17 Policy Goal and Objective 1-E as established by Council. Target date: June 30, 2017.
To place a continued emphasis on code compliance by furthering public outreach and education, identifying violations, and pursuing compliance in accordance with 2016-17 Policy Goal and Objective 1-F as set forth by Council. This year a significant focus will be placed on the placement of outbuildings, setbacks and portable storage structures. Target date: Ongoing.
To continue economic development efforts to further the sustainability of our community in accordance with 2016-17 Policy Goal and Objective 1-D adopted by Council. A continued focus will be placed on marketing, code review and development, master plan implementation, identifying development incentives, urban growth boundary review, re-zoning considerations, etc. Target date: Ongoing.
To continue to identify and implement cost-reducing efficiencies and processes through the use of available technologies and sustainable activities in accordance with 2016-17 Policy Goal and Objective 1-B as set forth by Council. Target date: Ongoing.
To ensure that staff, elected and appointed officials complete required emergency response training, and to encourage their participation in emergency response exercises and additional training opportunities to further enhance the City's ability to respond to emergency events in keeping with 2016-17 Policy Goal and Objective 1-C established by Council. Target date: Ongoing.
To continue to present the budget document in a manner that meets the requirements of the Distinguished Budget Presentation Awards Program through the Government Finance Officers Association (GFOA). Target date: August 2016.
To work towards the completion of a Citywide records inventory and develop a Records Disaster Plan to prevent the sudden and unexpected loss of records or information essential to the City's continued operation, conduct a vital records inventory and classify records according to their relative value to essential City functions to ensure that the City will be able to function following a disaster, and take protective measures to assure that vital records are duplicated and stored off-site in keeping with 2016-17 Policy Goal and Objective 1-C. Target date: June 30, 2017.
To continue to increase our Twitter and Facebook following to improve our ability to communicate rapidly, efficiently and effectively with our citizens in accordance with 2016-17 Policy Goal and Objective 1-C adopted by Council. Target date: Ongoing.
City of Columbia City • P.O. Box 189 • 1840 Second Street • Columbia City, OR 97018 • (503) 397-4010 • Contact Us