Administration

 

The Administrative Department is responsible for the management, administration, financial operations, personnel activities, current and long-range land use planning, and municipal court functions of the City. The department provides administrative services related to the activities of the Mayor and City Council, the Planning Commission, and various other City committees and commissions. The department is responsible for City elections, the City’s records management programs, and accounting for the City’s fixed assets. It handles public information functions and the intergovernmental affairs of the City and is responsible for building maintenance activities related to the City Hall and Community Hall.

 

Department Accomplishments in 2017-18:

 

• Continued to implemented new regulations associated with accessory buildings and structures.

• Assisted with the coordination of the annual Spring Clean Up event.

• Successfully coordinated fund raising events in support of the Community Hall project including the third annual Thanksgiving and Christmas bake sales, a Michael Allen Harrison performance, a Live Music Event, and an Easter Breakfast.

• Earned the Distinguished Budget Presentation Award from the Government Finance Officers Association for the seventeenth year.

• Regularly utilized the City’s Facebook and Twitter accounts to distribute information in an effort to increase our followers and improve the dissemination of information.

• Secured a Technical Assistance Grant from the Department of Land Conservation and Development to complete an Economic Opportunities Analysis.

• Continued to complete repairs and improvements to the Community Hall building: removed the failing chimney, installed new exterior doors, purchased additional folding chairs, added new storage carts for chairs, tables and cleaning supplies, relocated and replaced the thermostat, added signage recognizing Capital Campaign sponsors and describing the history of the Community Hall, repaired failing siding and touched up exterior paint.

• Applied for grant funding from Nike to pay for new retractable basketball hoops in the Community Hall.

 

Department Objectives for 2018-19:

 

  • To continue fund raising efforts to raise funds to complete additional improvements to the Community Hall consisting of retractable basketball hoops, new exterior signage, eave and gutter repair work, etc as outlined in 2018-19 Policy Goal and Objective 1-F as established by Council. Target date: Ongoing.
  • To complete an Economic Opportunities Analysis and related code updates as outlined in 2018-19 Policy Goal and Objective 1-A as established by Council. Target date: December 31, 2018.
  • To place a continued emphasis on code compliance by furthering public outreach and education, identifying violations, and pursuing compliance in accordance with 2018-19 Policy Goal and Objective 1-C as set forth by Council. This year a continued focus will be placed on the placement of outbuildings, setbacks and portable storage structures. Target date: Ongoing.
  • To continue economic development efforts to further the sustainability of our community. A continued focus will be placed on marketing, code review and development, master plan implementation, identifying development incentives, urban growth boundary review, re-zoning considerations, etc. Target date: Ongoing.
  • To continue to support hazard mitigation efforts and implement recommendations from the Department of Homeland Security 2018 Vulnerability Assessments in accordance with 2018-19 Policy Goal and Objectives 1-B and 1-F as established by Council. Target date: Ongoing.
  • To continue to present the budget document in a manner that meets the requirements of the Distinguished Budget Presentation Awards Program through the Government Finance Officers Association (GFOA). Target date: August 2018.
  • To continue to increase our Twitter and Facebook following to improve our ability to communicate rapidly, efficiently and effectively with our citizens. Target date: Ongoing.


City of Columbia City • P.O. Box 189 • 1840 Second Street • Columbia City, OR  97018 • (503) 397-4010 • Contact Us